Every tool your Homeowners Association board needs
Tools your board needs, amazing features included on every plan, at one flat price.
A website your community is proud to share.
Give your association a modern public site that shows off your facility and keeps residents informed.
General Ledger
Real double-entry books: a chart of accounts, balanced journal entries, and funds tracked separately on every line.
One directory for every contact you manage.
Find any resident, vendor, or employee in seconds, with their full history in one place.
Bills & Payables
Enter vendor bills, track what is owed, and record payments. Every bill posts to the ledger automatically.
Units, Dues & Parking
Track ownership %, sq footage, fees, and parking, with a owner/rental tags
Bank Reconciliation
Match the ledger to the bank statement, clear transactions, and close the month only when it balances to zero.
Your full rulebook, searchable in seconds.
Upload your CC&Rs, bylaws, and house rules once, so owners and renters find their own answers without calling the board.
Financial Reports
Balance sheet, income statement, budget versus actual, and reserve schedules, generated from the ledger and exportable for your CPA.
Create, sign, and store documents in one place.
Keep your community's documents versioned, access-controlled, and easy to find when you need them.
Member Setup Checklist
A guided checklist that helps collect member details and emergency contacts, so you can get in touch.
QuickBooks Import
Bring your chart of accounts, opening balances, month-by-month history, vendors, and unpaid bills over from QuickBooks.
Post notices to the right people
Schedule announcements ahead, route them by audience, and set them to auto-expire so old notices never clutter the board.
Budget & Forecast
Build the annual budget by line and see where cash actually lands twelve months out.
Email Broadcasts
Compose, audience-target, and send mass emails to your community with PDF attachments. Track who got it, who bounced, who unsubscribed — per-recipient delivery in the activity log.
1099 Reporting
Vendor payments accumulate through the year, so 1099 totals are a report instead of a January research project.
Lobby Announcement TV
A bookmarkable URL turns any TV in your lobby, clubhouse, or mail room into a live community display — rotating announcements, upcoming events, marketplace listings, and Photo of the Week, all in distance-readable type. Three-column or scrolling ticker; light or dark; Samsung Tizen-compatible. Set it up once, never touch it again.
Vendor Desk
A vendor roster every association gets: approval, W-9, insurance, license, public signup, import, and CSV.
Events & Calendar
Board meetings, social gatherings, work parties — including recurring events that auto-renew. Print today, this week, or this month. Click any event for the detail view.
Board Meetings & Minutes
Build an agenda from proposed items, run the meeting from the screen, record motions and resolutions with per-member yes / no / abstain votes, and print a Florida §718-compliant notice + minutes in one click.
Voting & Ballots
Run elections, bylaw amendments, and budget approvals. Owners and renters cast ballots from the dashboard; results reveal after the deadline or as soon as quorum is met. Anonymous or attributed, your choice.
Concerns & Compliments
Members file complaints, compliments, or suggestions — with an anonymity option. Board threads internal + public replies, sets status, marks resolved. Submitter gets emailed on every update.
Architectural Review
Owners file a request to paint, install a dish, build a deck, replace windows. Board reviews on a thread, approves / denies / approves-with-conditions. Decision letter generated. No more email chains.
Work Orders
Operational tickets the board + property manager actually use. Priority, location, unit, assignee, contractor, cost estimate & actual, timeline of status changes + notes. Convert a complaint to a work order in one click.
Amenity Booking
Members reserve the clubhouse, pool deck, BBQ pavilion, or any common space the board defines. Open events show on the community calendar so neighbors can join; private events keep the occasion hidden but still reserve the space.
Vehicle Registry
Every car, truck, motorcycle, RV, or golf cart on the property — plate, state, year/make/model/color, sticker number, parking spot. Members register their own; board issues stickers. Printable parking pass per vehicle and a printable warning notice for unauthorized cars in the lot.
Know Who's Away Before the Storm Hits.
Members log their own travel dates. The board sees every away unit with emergency contacts, pets, vehicles, and an encrypted key location. One printout covers hurricane prep. Private by design, neighbors never see it.
Electronic Signatures
Members sign 14 pre-built forms directly in the browser — guest registration, parking permits, pet registration, service animal disclosures, move-in/out, and more. Every signature captures intent, timestamp, IP address, and association context. E-SIGN / UETA audit trail. No paper, no printer, no scanning docs and emailing them back.
Sign Any PDF
Drop a contract, addendum, or notice into Documents and members sign it directly in the browser — place the signature, save the PDF. Full audit certificate for every signed copy. Required-signer tracking with one-click email nudges.
Committees
Standing committees with chairs and members. Owners self-join from a card, board assigns directly. Print a one-page flyer to recruit. Description editor with inline formatting.
Global Search
One search box at the top hits rules, documents, announcements, events, concerns, ARC requests, and members. Click any result to open it. Access-aware so members never see what they shouldn’t.
Your Own Domain
Run your community on yourassociation.com instead of soshiny.com/{slug}/. Branded sign-in page with your logo and hero image, your domain in the address bar. $99/year add-on with DNS instructions we email straight to the board.
And the boring-but-essential bits
The tools that don’t make a splashy demo but every board ends up needing.
Every state change captured — who did what, when. Audit-ready.
🗺️ Area AttractionsCurate what's nearby — beaches, restaurants, golf — on your public community site.
📇 ContactsEmergency lines, contractors, utilities — every phone number you might need, printable for the fridge.
👷 EmployeesPaid staff and volunteer records — everyone who works for the community in one place.
❓ FAQBuild a community FAQ with CSV import — appears on your public site automatically.
⚖️ Florida StatutesAll 232 sections of Florida Chapter 718, 719, 720, and 553 — indexed and searchable inside your community.
💡 In-App Help37 role-gated help topics, searchable — your members never have to email you about how to use the platform.
🛡️ Insurance & COI TrackerEvery policy, every renewal, every certificate of insurance — with warnings before they expire.
📍 LocationsNamed spaces (lobby, pool, clubhouse) for cleaner work orders, amenities, and events.
🛍️ MarketplaceAn internal buy/sell board for community members — no Facebook required.
🖼️ Media & Photo GalleriesPublic and private photo galleries — community marketing and member memories in one place.
📨 Newsletter SignupCapture prospective-owner contacts on your public website — turn them into future residents.
🏷️ Property ListingsUnits for sale or rent featured on your public website — marketing for property values.
💾 Storage TrackingDrive-style breakdown of who's using your 1 GB of community storage — and how.
🚨 Violations WorkflowFormal violation tracking with print-ready notice letters — defensible enforcement.
📊 Surveys & PollsQuick community polls — anonymous or named, results when you choose.
💬 Text Alerts (SMS)Opt-in text blasts for the news that cannot wait for email.
📮 Mail LettersReal printed letters, mailed from the portal. No printer, no stamps.
🔧 Preventive Maintenance SchedulerRecurring maintenance on rails — schedules, assignees, proof of completion.
✅ Tasks & My WorkBoard to-dos with due dates, formatted notes, files, and a typed link to a unit or person.
📋 Board NotesA searchable call and contact log for the office. Filter by unit, person, kind, or date.
🩺 Org Health ReportOne score for how set up, reachable, and engaged your community is.
🔐 Member PermissionsPer-feature switches for what residents can do in your portal.
📥 Board DigestOne daily email for the board instead of one email per event.
📱 Mobile App (PWA)Install the portal on any phone from the browser. No app store.
Letterhead + footer on every printable view: rules, contacts, parking, events, ARC decisions.