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Built into every plan

Every owner, renter, and board member in one searchable place.

Most communities run on three or four dueling spreadsheets that go stale the day after they're sent. SoShiny's directory is the single source of truth — privacy-respecting by default, role-aware, and built to match the statutory records-access obligations every state imposes on the board.

HOA manager looking at the community directory

One searchable directory for everyone connected to your community — owners, renters, board members, committee members, employees — with each person controlling what other residents can see about them. The board sees the full picture. Residents see what people want them to see. The roster on your bylaws page actually matches the people answering the phones.

What’s in it

Every record is unit-anchored and role-aware:

Three ways it pays off

Accuracy. The directory is the single source of truth. Every printable roster, every meeting attendance sheet, every emergency-contact export, every architectural-review notification pulls from the same record. There is no second copy to keep in sync.

Privacy without hassle. Boards never have to manage opt-outs by hand. Each member sets their own visibility — phone hidden but email shown, full record private, board-only, or fully public — and the rest of the platform respects it automatically. No spreadsheet of “don’t share this person’s number.”

Compliance. Florida (§718.111(12) and §720.303(5)), Texas (Ch. 209.005), New York (NPC §621), and Arizona (ARS §33-1805) all require associations to maintain accurate member records and make them available to owners on request. SoShiny’s directory + audit log is built for that disclosure obligation out of the box.

How real communities use it

Condos: A high-rise with 40% renters keeps owners and renters visible to each other (within each person’s privacy settings) — eliminating “who lives in 4B?” emergencies and giving the doorman a way to verify an unfamiliar face.

HOAs: A 180-home community maintains accurate emergency contacts and architectural-review committee assignments without a single spreadsheet, and prints a current board roster for every monthly meeting in one click.

Marinas: A 75-slip marina tracks slip owners alongside slip lessees, with optional vessel info — finally able to answer “whose boat is in slip 14?” instantly.

Campgrounds & 55+ communities: A seasonal campground keeps the snowbird-vs-year-round resident view straight, so hurricane-prep notices reach the people actually on site and the “summer in the mountains” events reach the right list.

Pairs well with

Parking & Units · Email Broadcasts · Committees · Employees · Contacts · Who’s Away

What you get

Look up your neighbor in two clicks

No more "who lives in 4B?" — the directory is searchable by unit, name, role, phone, or email, on any device.

Control your own privacy

Choose what other residents can see — full record, board-only, contact-method-by-contact-method, or fully hidden. The board doesn't manage your preferences; you do.

Find the right board member without guessing

Officer titles (Treasurer, ARC Chair, Secretary) are right next to names. Pool issue? Architectural request? You know exactly who to message.

Renters get treated like residents

First-class records with their own login. They see who handles what, get the right notices, and don't live in a separate spreadsheet the board forgets about.

One source of truth replaces 4-year-old spreadsheets

Stop maintaining duplicate rosters in Excel, Word, the bylaws PDF, and the meeting minutes template. Change the directory and every downstream document follows.

Officer titles update everywhere — instantly

After elections, change the title once. The printable roster, board-meeting agenda, decision-letter templates, and signed-document headers all pick it up the same minute.

Statutory compliance built in

Florida §718.111(12), Texas Ch. 209.005, New York NPC §621, Arizona ARS §33-1805 — the records-access obligations every state imposes are answered by what's already in the platform.

Hygiene dashboard for the board

See at a glance: never-logged-in count, no-real-email count, active-in-last-30-days. Catch the dead accounts before the auditor does.

How it works

Bring your existing roster in (or start fresh)

CSV import takes any spreadsheet you already maintain — owners, renters, board, contact info — and lands it in the directory in one upload. Skip rows with bad emails; they'll be flagged for cleanup.

Invite members; they set their own profile + privacy

Each person clicks an invite link, sets their password, uploads a headshot if they want, and picks what other residents can see — full record, contact-method-by-contact-method, board-only, or hidden. The board never manages opt-outs by hand.

Assign officer titles where applicable

Board admins set titles (President, Treasurer, ARC Chair, Secretary, etc.) on board members. Titles update everywhere the moment you save — printable rosters, meeting agendas, signed-document templates, the public meet-your-board section.

The directory propagates across the platform

Every other tool — voting, broadcasts, work orders, ARC requests, document signing — pulls from this single source of truth. Change a phone number once; every downstream surface updates immediately.

Your bylaws say the directory has to be current. Make it actually current.

Set up your directory free See pricing

👥 Every owner, renter, and board member in one searchable place.

What’s in it

Three ways it pays off

How real communities use it

Pairs well with

What you get

How it works

Built for

Condo Association Software That Boards Actually Use

HOA Management Software Without the Manager Markup

Marina Management Software for Slips, Members & Boats

Software for Deed-Restricted Communities & POAs

Every owner, renter, and board member in one searchable place.